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We are a forward-thinking provider of tailored private wealth, corporate administration and yacht services, catering to the distinct needs of companies, individuals and families globally.

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Yacht Ownership Administrator

Guernsey

Our expertise and experience is driven by recruiting and retaining the brightest and best, and creating a culture that allows people to thrive.

Our independence encourages an open culture where every voice is valued. We care about creating an environment that hears, supports and shares openly with all our people.

Teamwork and collaboration are at the heart of our approach, and we nurture an environment of openness and respect where everyone feels valued.

Be heard. Be part of the Praxis Group.

Our Yacht Services team works with clients, captains, and crew, providing an efficient, informed and personal service. We provide a fast-paced, rewarding environment and opportunities to work with a variety of global clients formulating and delivering the most appropriate, long-term solutions for owners of both private and commercial yachts.

Role overview

We are looking for a trainee who is enthusiastic to learn a number of new skills. None of the skills below are a requirement for the role, we are more interested to find someone who is willing to listen and continuously improve themselves with a supportive team. Full training will be provided.

Working in support of the Yacht Ownership team providing day-to-day client support as well as internal operational support.

Provide administrative support on all aspects of day-to-day yacht administration. This includes yacht sales and purchases, charters, insurance, third party appointments, fiscal arrangements, payment, cash cards, invoicing, daily communications with owners, intermediaries and crew by phone, e-mail and video conference.

Key tasks

  • Prepare letters and documents for various stakeholders
  • Prepare minutes and resolutions, POAs etc and ensure these are logged and filed appropriately (using DMS)
  • Management of the Ownership calendar, a central diary reminder system to capture key recurring and non-standard tasks, and issue reminders to relevant staff
  • Assist with onboarding clients or transfers to/from other corporate service providers; co-ordinate completion of the Onboarding Checking and compile the Relationship Permanent File (alongside colleagues) for new cases
  • Initial screening and rationalising any matches prior to onboarding
  • Maintain accurate data on internal systems and platforms
  • Co-ordinate preparation and/or renewals of various Yacht Ownership documents
  • Preparation of Beneficial Owner Declarations and/or Certificates of Incumbency for various counterparties
  • Collation of minutes particularly relating to Overseas Providers of Registered Office/Registered Agent (RORA) services
  • Updating ERP systems with any client changes and management of key activities ensuring systems are up to date for new, existing and closing clients
  • Administration of Yacht Services Guernsey Statutory Book, including non-Yacht Ownership clients (e.g. PCC employment cells)

Other tasks will include other administrative tasks relating to the team itself and other statutory requirements particularly in Guernsey.

Skills and experience

  • Desirable to have corporate and fiduciary knowledge and experience from Trust and Corporate background
  • Compliance and regulatory knowledge
  • Process driven with ability to review and improve internal policies and procedures
  • Knowledge of Yachts (desirable, although not essential)

Other considerations

  • Working in Guernsey as a place of work
  • Willingness to travel to meet clients, family offices, lawyers, and intermediaries (potentially with colleagues)
  • Travel to other Praxis offices as required on occasion
  • Travel to clients/events, worldwide, as required on occasion

 

We are looking to receive applications from local applications not requiring a housing licence.

Our values

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We inspire

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We listen

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We succeed together

Commitment to diversity

We want you to bring your full self to work and maximise your potential. Praxis is a place where everyone
can thrive, whatever their gender, ethnicity, disability, sexual orientation, and socio-economic background.

Applying with a disability

We are committed to ensuring a great experience for colleagues with a disability. Once you get to the
selection stage, please let us know about any adjustments that you may require.

Apply

Thank you for your application. We receive a high volume of enquiries and aim to view and assess all
applications as soon as we can. We will do our best to respond to you.

Apply for the role at Praxis

Clear files

This form collects your name, email address and telephone number so that we can communicate with you. Please review our Candidate Fair Processing Notices to see how we protect and manage your submitted data. We do not need to collect any special category personal data at this point of the application, and it should not be included in your CV. Special category data concerns racial, ethnic origin, political opinions, gender, religious or philosophical beliefs, health, genetic and biometric data, or trade union memberships.

If this role isn’t for you but you’d like to find out more and register your interest in a career with Praxis please complete our speculative enquiry

Get in touch

Apply for the role at Praxis

Clear files

This form collects your name, email address and telephone number so that we can communicate with you. Please review our Candidate Fair Processing Notices to see how we protect and manage your submitted data. We do not need to collect any special category personal data at this point of the application, and it should not be included in your CV. Special category data concerns racial, ethnic origin, political opinions, gender, religious or philosophical beliefs, health, genetic and biometric data, or trade union memberships.